Reduce your purchasing costs

Alun & Lisa Pell
Alun & Lisa Pell.
Landlords - The Hostelrie at Goodrich..
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“For a small business this service has proved invaluable.”

The lasting success of any business running catering operation relies on consistent quality across products and services, a good relationship with suppliers and other stakeholders in the supply chain as well as efficient management of people, processes and costs.

By outsourcing the purchasing function to Pelican, your business will benefit from 21 years buying expertise and supply chain knowledge, whilst remaining in complete control. Our aim is to ensure that you receive a bespoke purchasing service that will meet yours and your stakeholders' specific needs. Working with you, we will manage part or your complete supply chain, delivering greater productivity, better efficiencies and effective cost savings to your business.

Pelican has been providing expert procurement services and reducing purchasing costs to a range of organisations in both private and public sector.  These including Schools, Pub Groups, Contract Caterers and Private Care Homes.

We manage purchasing requirements in accordance with professional purchasing practices and ensure that all purchasing is completed with due regard to EU purchasing law and the Chartered Institute of Purchasing & Supply (CIPS) guidelines.

 

Complete tender management.

Professional tendering solution, with a written evaluation report detailing the recommendation on which supplier the customer should award the contract to.

Contract management.

Dedicated support for the duration of the contract, which includes the management of all supply chain issues, supplier due diligence and menu management if required.

Price management.

All prices are managed on behalf of the customer through the contract period. Any price increases are negotiated and managed on behalf of the customer to ensure that excessive price increases are not imposed by suppliers.

We will become a part of your business team:

  • Engaging with all your stakeholders to understand your business needs and the challenges that you are currently facing.
  • Undertaking a formal purchasing review and evaluation process.
  • Working with you, create a full specification document detailing your tactical and strategic requirements.
  • Providing you with recommendations and purchasing options which will be best suited to enable you to achieve your strategic goals.
  • Fully manage supplier contract creation and successful mobilisation plan.
  • Ensuring the contract commences and operates smoothly.
  • Managing on-going purchasing & supply chain needs, including:
  • Management and control of all supply chain:
    • Price control and management
    • New product sourcing
    • Dietetic and nutrition menu support
    • 'Purchase-to-pay' intelligent buying IT systems
    • Purchasing performance reports with analysis

Purchasing & supply chain issues.

  • Implementation of a formal tendering process
  • Lack of purchasing compliance
  • Contracts written by your suppliers
  • Non-approved price rises
  • No internal price monitoring
  • Suppliers providing unauthorised substitutes
  • Staff purchasing off contract items
  • Difficulty getting credits for shortages
  • Supplier pricing errors
  • Defining service level agreements
  • Poor communication with unit managers
  • Suppliers not responding to unit managers
  • Purchasing not driven by menu design
  • Continual out of stocks

Purchase data management.

  • Lack of sales analysis
  • Unable to Interrogate unauthorised purchases
  • Not identifying and managing top spend items
  • Supplier rebate calculations and collections
  • Analysing purchasing spend
  • Analysing unauthorised spend

Transactional management of invoices.

  • No approval of invoices
  • Invoices lost
  • Invoice errors
  • Time burden to process invoices
  • Excessive invoice processing costs
  • Unable to produce accurate P&L